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Microsoft Word is the de facto standard in word processing.
Simple on the surface, yet immensely capable and feature-rich when you poke around.
Word can also come in handy for basic graphic design.
But its wealth of capabilities make it equally good for casual, everyday users.
For this feature, we’re using Microsoft Word 2021 on a Windows 10 PC.
Utilizing this feature properly will save you from frequently jumping back and forth between different programs.
An even faster way to do it is by pressing Ctrl+C twice.
Go to File > Export and hit the “Create PDF/XPS” button.
After choosing your preference, press the Options button to further finalize a few important attributes.
This setting is pretty straightforward.
Tick this option when your document and its high-resolution images are headed for the printers.
It can happen that a font you like does not show up in the PDF that you’ve exported.
Tick this option, thereby disabling PDF/A compliance, and assign a password between 6-32 characters.
you could also do a fair bit of PDF text editing within Word.
The app lets you know of the limitations that could apply to your document before it begins the conversion.
To import a PDF, hit File > Open, press Browse and navigate to your document.
Choose PDF in document types if your file isn’t appearing in the directory.
In addition to quicker navigation, Outline View lets you drag and drop for speedy reorganization.
Switch to this view by clicking on the View tab in Word’s ribbon/toolbar and pressing Outline.
Go to File > Options and then selectProofing.
Don’t be too hard on yourself if you’re unable to achieve these results despite several revisions.
Your aim should be to refine and simplify your document.
To view these files, go to File > Info and choose Manage Document.
tap on “Recover Unsaved Documents” and select from the files that are listed in the dialog box.
Nevertheless, even a partially recovered document is better than starting with a blank slate.
To do this, punch File > Options and select Save from the pop-up menu.
However, file size can increase noticeably once images and other customizations start piling up.
There are a number of ways to reduce the size of a Word document.
Compress Images
Select an image in your document and choose the Picture Format tab (ribbon menu).
tap on Compress Pictures and specify a lower resolution for the selected image or all images in your document.
While embedding fonts is good for consistency, they can add to the size of a document.
Under fidelity controls, uncheck “Embed fonts in the file” to avoid embedding altogether.
However, you could still get a reduction in document size while preserving quality by checking the first sub-option.
It’s recommended to keep this option unchecked if further editing on a document is expected.
you could therefore disable/stop tracking changes once you’ve completed collaboration with your colleagues.
Go to the Review tab, and select Track Changes to toggle it off.
Alternatively use the Ctrl+Shift+E shortcut to enable/disable this setting.
it’s possible for you to also set a document as read-only to prevent any further changes.
To set a password, go to File > Info and click Protect Document.
From the pop-up menu select “Protect with Password” and follow the instructions shown.
Activate these configs by pressing the “Yes, Start Enforcing Protection” button.
The Inspect Document feature can be activated by going to File > Info and clicking Check for Issues.
Click Inspect after making your selection and let Word analyze the document.
Alternatively, you might use an image like your company logo as a watermark.
To do this, tap on the Design tab and select Watermark.
Choose from one of the available samples or apply your own text/image-based watermark by clicking on Custom Watermark.
Want to get rid of a watermark in a document?
Simply go the Design tab in the ribbon and opt for Remove Watermark option in the Watermark sub-menu.
The Quick Access Toolbar is where the floppy save icon resides, alongside Undo and Redo buttons.
The items you see and can add to the ribbon are similar as shown for the Quick Access Toolbar.
Find the ribbon too crowded?
you could customize by right-clicking on it anywhere and then selecting/deselecting items from the sub-menu.
There’s hardly any popular app or service these days that doesn’t offer a dark mode option.
To enable dark mode through Word, you first need to set the Office Theme to Black.
This can be done by going to File > Account and selecting Black from the available themes.
Note that the latter option only appears when the Office Theme is set to Black.
These can be accessed by navigating to the Insert ribbon, and clicking SmartArt.
You may also want to check out ourTop 10 Hacks for Microsoft ExcelandTop 10 Hacks for PowerPoint.
